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Job profile
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.
Job details
Job details
Job reference
REQ00094
Date posted
10/03/2021
Application closing date
16/07/2021
Location
Blank
Salary
Blank
Package
Blank
Contractual hours
Blank
Basis
Blank
Job category/type
Administrative
Blank
Document Controller - Maternity Cover
Job description
Key Deliverables and Accountabilities
Produce project specific Project Information Management Plan using LOR template, ensure compliant with project procedures and review regularly.
Assist in production and approval of project collaboration protocols document
Maintain project collaboration tool administration area
Assist LOR Design Team to ensure
accurate distribution of information, management of comments and approval cycle and ensure project deadlines are met
Carry out QA checks on all published information/documentation in accordance with project document control procedure
Resolve drawing/document issue queries
Scan and upload documents where required
Receive/check/distribute documents in accordance with project procedures/distribution matrix
Provide project related help and support to all project users, internal and external
Liaise with collaboration tool vendors on regular basis on all software issues
Produce all reports in accordance with project requirements, both internal and external
Co-ordinate, arrange, record and review all project collaboration tool training requirements
Manage reprographic services both internal and external resources
Define and document Method Statement process and include in Project Procedures. Register, upload and track all Method Statements in accordance within timescales set down
Ensure digital H&S file system is set up, seek approval and regularly update project team on progress
Implement and maintain hard copy master file with latest versions of all project documentation in accordance with project requirements. Manage superseded versions according to current LOR group policy.
Establish archiving procedures in accordance with current LOR group policy, both electronic and hard copy
Ensure Field View is set up and protocols are agreed on a project
Agree reporting frequency and production of reports
Administration support on Field View portal
Provide help and training for internal and external parties
Ensure mobile devices are synced and maintained
Demonstrate an understanding of Document and Drawing numbering systems and the relevant British and relevant International Standards inclusive of ISO19650
Develop awareness and improve knowledge of other information management applications
Supervision of other document controller(s) where applicable
Check all invoices or applications for payment from collaboration tool vendors and associated services e.g. reprographics
Manage archiving process through project life cycle for Information Management team
Additional duties and responsibilities as designated by the project
Attending Information Management Peer Groups, or performing Group Leadership role (Remove as necessary)
Technical Capabilities
Knowledge of BS/PAS1192
Understanding of quality management systems
Mobile device use, tablet and smart phone
Advanced use of collaboration/EDM Systems, preferably Asite
Key Skills
Desired
Ability to identify, map and manage processes
Manage resources where applicable
Essential
Ability to use initiative to think ahead, learn, plan and be able to work unsupervised for periods of time.
General technical ability
Job title
Document Controller - Maternity Cover
Job reference
REQ00094
Date posted
10/03/2021
Application closing date
16/07/2021
Location
Blank
Salary
Blank
Package
Blank
Contractual hours
Blank
Basis
Blank
Job category/type
Administrative
Blank
Job description
Key Deliverables and Accountabilities
Produce project specific Project Information Management Plan using LOR template, ensure compliant with project procedures and review regularly.
Assist in production and approval of project collaboration protocols document
Maintain project collaboration tool administration area
Assist LOR Design Team to ensure
accurate distribution of information, management of comments and approval cycle and ensure project deadlines are met
Carry out QA checks on all published information/documentation in accordance with project document control procedure
Resolve drawing/document issue queries
Scan and upload documents where required
Receive/check/distribute documents in accordance with project procedures/distribution matrix
Provide project related help and support to all project users, internal and external
Liaise with collaboration tool vendors on regular basis on all software issues
Produce all reports in accordance with project requirements, both internal and external
Co-ordinate, arrange, record and review all project collaboration tool training requirements
Manage reprographic services both internal and external resources
Define and document Method Statement process and include in Project Procedures. Register, upload and track all Method Statements in accordance within timescales set down
Ensure digital H&S file system is set up, seek approval and regularly update project team on progress
Implement and maintain hard copy master file with latest versions of all project documentation in accordance with project requirements. Manage superseded versions according to current LOR group policy.
Establish archiving procedures in accordance with current LOR group policy, both electronic and hard copy
Ensure Field View is set up and protocols are agreed on a project
Agree reporting frequency and production of reports
Administration support on Field View portal
Provide help and training for internal and external parties
Ensure mobile devices are synced and maintained
Demonstrate an understanding of Document and Drawing numbering systems and the relevant British and relevant International Standards inclusive of ISO19650
Develop awareness and improve knowledge of other information management applications
Supervision of other document controller(s) where applicable
Check all invoices or applications for payment from collaboration tool vendors and associated services e.g. reprographics
Manage archiving process through project life cycle for Information Management team
Additional duties and responsibilities as designated by the project
Attending Information Management Peer Groups, or performing Group Leadership role (Remove as necessary)
Technical Capabilities
Knowledge of BS/PAS1192
Understanding of quality management systems
Mobile device use, tablet and smart phone
Advanced use of collaboration/EDM Systems, preferably Asite
Key Skills
Desired
Ability to identify, map and manage processes
Manage resources where applicable
Essential
Ability to use initiative to think ahead, learn, plan and be able to work unsupervised for periods of time.
General technical ability